Health and Safety Policy

Definitive Damp Solutions Ltd Health & Safety Policy

Our full health and safety policy statement can be downloaded as a pdf here or its all contained in the page below.  should you require any further information please feel free to get in touch.

Health and Safety Policy Statement

Contents:

1. Health and Safety Policy Statement

2. Introduction to the Definitive Damp Solutions Ltd Health and Safety Statement

3. Review of the Health and Safety Statement

4. Communication of the Health and Safety Statement to employees

5. Health and Safety Training

6. Arrangements for Communication with Employees on Safety Matters

7. Planning, Measuring, Auditing and Reviewing Safety Performance

8. Resources

9. Management Organisation for Implementation of the Health and Safety Statement

10. Health and Safety Responsibilities

11. Rules Covering Health and Safety at Work

12. Fire Arrangements

13. Accident and Injury Reporting Procedures and Records

14. First Aid Arrangements

15. Emergency Procedure

16. Dangerous Occurrence Reporting Procedure

17. Arrangements for Carrying out Risk Assessment

GD04 Health and Safety Statement

Rev 4 26/06/2015

GD04 Page 1 of 12

Rev Details of Change Date Approved by

1. Definitive Damp Solutions Ltd Health and Safety Policy Statement

1. Our Policy is to provide and maintain safe and healthy working conditions for all our employees, providing appropriate

tools, equipment, operational processes and safe systems of work covering all our activities.

2. Our management accepts the responsibility for applying the above and for providing information, instruction and training

to achieve this purpose.

3. We plan to minimise the risks created by work activities, products and services and to secure involvement and

participation at all levels.

4. We will assess risks to safety or health and implement all actions shown to be necessary.

5. Should any of our activities endanger the health of any employee, such activities will be monitored and where necessary,

arrangements for health surveillance made.

6. Other people may be affected by our activities, e.g. visitors, neighbours, contractors etc., and our management accept the

responsibility to provide appropriate levels of safety for them.

7. Our commitment to this policy will assist us to develop a positive health and safety culture throughout all areas and

activities.

8. All Sub Contractors will be required to comply with all current Health and Safety legislation.

Jake Roach

Managing Director

Definitive Damp Solutions Ltd

33 Westdale Road

Jacksdale

Nottinghamshire

NG16 5JG

 

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2. Introduction to the Definitive Damp Solutions Ltd Health and Safety Statement

Definitive Damp Solutions Ltd recognises its responsibility to secure the safety, health and welfare of employees. This safety

Statement specifies the arrangements made for this to be carried out, including available resources, the names of responsible

persons, the co-operation required from employees, consultation procedures and available information.

3. Review of the Health and Safety Statement

The Quality Representative will review this Statement and Policy annually.

4. Communication of the Health and Safety Statement to Employees

It is important that this Statement is read and acknowledged by all employees. It willl be presented at induction to new

employees and made available at all times thereafter.

5. Health and Safety Training

All employees need to know about:

The Health and Safety Policy

The structure and system for delivering this Policy

The risks in their work activities that apply to them

All employees will receive induction training. Such training will cover Fire-Procedures, Warning Systems, actions to be taken

on receiving warning, locations of exits/escape routes, evacuation and Assembly Procedures, First Aid/Injury Reporting

Procedures, names of First Aiders/Appointed Persons, issue of protective clothing/equipment and its use, instruction under

COSHH, compulsory protection areas, thorough instruction applicable to their particular duties at work etc.

Training needs will be reviewed as a result of job changes, promotion, as a result of new activities or new technology,

following an accident/incident and as a result of performance appraisal. Records of training will be kept for all employees.

6. Arrangements for Communication with Employees on Safety Matters

It is the policy of Definitive Damp Solutions Ltd to co-operate with representatives of recognised Trade Unions or those

elected as representatives of employee safety, so that Health and Safety can be promoted and controlled effectively.

 

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7. Planning, Measuring, Auditing and Reviewing Safety Performance

a) Planning

Our aim is to minimise the risks created by work activities. We will use Risk Assessment methods to decide priorities and set

objectives for hazard elimination and risk control. Wherever possible, risks will be eliminated or minimised by the use of

physical control measures. Where this is not possible, systems of work and personal protective equipment will be used to

control risks. Performance Standards will be established and performance measured against these.

b) Measuring Performance

The success of action taken to control risks will be assessed by thorough investigation of any accidents, ill health or incidents

with the potential to cause harm or loss. We will aim to identify the underlying causes and take corrective action to prevent

recurrence.

c) Auditing and Reviewing Performance

Safety Arrangements will be regularly audited, and regular reviews of performance will be carried out by management with

the objective of continual improvement of policies, systems and procedures.

8. Resources

The Managing Director recognises that Health and Safety is a management function equal to any other and will provide

sufficient financial resources and competent people to carry it out. The organisation and responsibilities are detailed in the

following sections 9 and 10.

9. Management Organisation for Implementation of Health and Safety Statement

Darren Platts is responsible for the organisation and implementation of the Health and Safety Statement.

10. Health and Safety Responsibilities

To be efficient and effective in controlling risks we need to co-ordinate the activities of managers and employees to ensure

everyone is clear about what they are expected to achieve.

Specific responsibilities are listed below. Managers and employees identified as having specific health and safety

responsibilities and will be held accountable for their performance.

Responsible Persons

The following persons have been allocated key areas of responsibility:

The person responsible for allocation of sufficient resources for this policy to be carried out is:

Jake Roach

The person/organisation responsible for ensuring the monitoring of safety performance and reviewing of the Health and

Safety Policy is:

 

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Darren Platts

The person/organisation responsible for communicating the Health and Safety Statement to employees is:

Darren Platts

The person/organisation responsible for Health and Safety Training and recording that it has taken place is:

Darren Platts

The person/organisation responsible for ensuring that all required Assessment Duties are undertaken is:

Darren Platts

The person/organisation responsible for maintaining Accident Records and dealing with Reportable Accidents and Dangerous

Occurrences is:

Darren Platts

The person/organisation responsible for Fire Safety is:

Darren Platts

The person/organisation responsible for monitoring and maintaining First aid Supplies is:

Darren Platts

Responsibility of Employees

There is a duty on all employees to take care of their own safety and that of others while at work. co-operation is also

required in using suitable protective equipment or clothing provided to safeguard Safety and Health and to enable the

company to comply with the law.

All our employees must comply with the Safety Rules contained in Section 11.

In addition, the Health and Safety at Work Act, 1974 places legal duties on all our employees.

These are:

a) To take reasonable care for the Health and Safety of themselves and of other persons who may be affected by their acts or

omissions at work.

b) To co-operate with Management to enable the employer to carry out his legal duties or any requirements as may be

imposed.

c) Not to intentionally or recklessly interfere with, or misuse, any item provided in the interests of Health, Safety and Welfare.

 

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d) To use machines, equipment, dangerous substances, transport equipment, means of production of safety device provided

by the employer, in accordance with the training and instructions received.

e) To inform the employer or any other employee with specific Health and Safety responsibilities for fellow employees.

1. Of any work situation where it is considered that the training and instruction received by themselves or a fellow employee,

could represent a serious and imminent danger to their Health and Safety, and

2. Of any matter where it is considered that the training and instruction received by themselves or a fellow employee, could

present a failure in the employers’ protection arrangements for their Health and Safety, even where no immediate danger

exists.

11. Rules Covering Health and Safety at Work

This section of our Health and Safety Statement specifies the safety rules in operation, which employees must adhere to. These

rules are prepared in accordance with legal requirements and acknowledged safe working practices. In addition to the legal

duty imposed upon employees to comply with these rules, failure to observe them will be considered to be a breach of the

Contract of Employment and will result in disciplinary action being taken.

It should also be borne in mind that a breach of Health and Safety legislation by an employee is a criminal offence and an

Enforcing Officer could take action against an individual.

A) Working Practices

1. Employees must not operate any item of plant or equipment unless they have been trained and authorised to do so.

2. Employees must make full and proper use of all equipment guarding.

3. Employees must report to management immediately any fault, damage, defect or malfunction in any item of plant,

equipment or tool.

4. Employees must not clean any moving item of plant or equipment.

5. Employees must not leave any item of plant or equipment in motion whilst unattended unless authorised to do so.

6. Employees must not make any repairs or carry out maintenance work of any description unless authorised to do so.

7. Employees must use all substances, chemicals, liquids etc. in accordance with instructions.

8. Employees must observe all pedestrian and vehicle controls in force on the premises.

B) Hazard Warning Signs and Notices

Employees must comply with all hazard and warning signs and notices displayed on the premises.

C) Working Conditions and Environment

1. Employees must make proper use of all equipment and facilities provided to control working conditions.

 

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2. Employees must keep stairways, passageways and work areas clear and in a clean and tidy condition.

3. Employees must dispose of all rubbish, scrap and waste within the working area, using the facilities provided

4. Employees must use the correct methods when removing any articles of waste for disposal.

5. Employees must clear up spillages or liquids within the work area.

6. Employees must not pollute watercourses, sewers or drains with chemicals or substances.

D) Protective Clothing and Equipment

1. Employees must use all items of protective clothing and equipment provided as instructed.

2. Employees must report any damage, loss, fault or unsuitability of protective clothing or equipment to their supervisor.

3. Where hazardous substances are involved, all employees and sub contractors will wear suitable protective clothing, gloves

and safety goggles and follow all necessary handling guidelines detailed in the manufacturer’s data sheets provided with the

substances. It is the responsibility of each individual employee to adhere to the guidelines provided by the substance

manufacturer in their data sheets.

4. COSHH guidelines must be followed at all times and particular attention should be paid to minimising the risk as much as

possible

5. Any mishandling or misuse of any hazardous substances by any employee (including sub contracted staff) will not be

tolerated.

E) Fire Precautions

1. Employees must comply with all laid down Emergency Procedures.

2. Employees must not obstruct any Fire Escape Route, fire equipment or fire doors.

3. Employees must report any use of fire fighting equipment to their supervisor.

F) Company Transport

1. Employees with company vehicles must carry out regular checks of their vehicles, paying particular attention to tyres, oil,

radiator water and windscreen wash in accordance with the manufacturer’s manual.

2. Employees must not drive or operate any vehicles for which they do not hold the appropriate driving license or permit.

3. Employees must not carry unauthorised passengers or unauthorised loads.

4. Employees must not use vehicles for unauthorised purposes.

5. Employees must not overload vehicles above the stated capacity.

 

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6. Employees must not drive or operate vehicles whilst suffering from a medical condition or illness that may affect their

driving or operating ability.

G) Accidents

1. Employees must seek medical treatments for any injury they may receive, no matter how slight it may seem to be. Upon

returning from treatment they must report the incident to their Line Manager.

2. Employees must report all accidents and dangerous occurrences to management as soon as it is practicable.

3. Employees must notify management of any incident in which damage is caused to property.

H) Health

1. Employees must report to management any medical condition, which could affect the safety of themselves or others.

2. Employees must co-operate with the management on the implementation of the Medical and Occupational Health

Provisions.

I) Rules Covering Gross Misconduct

An employee will be liable to summary dismissal if he/she is found to have acted in any of the following ways:

1. A serious or wilful breach of safety rules

2. Unauthorised removal or interference with any guard or protective device

3. Unauthorised operation of any item of plant or equipment

4. Unauthorised removal of any item of First Aid equipment.

5. Wilful damage to, misuse of, or interference with any item provided in the interests of Health and Safety or welfare at work.

6. Unauthorised removal or defacing of any label, sign or warning device.

7. Misuse of chemicals, inflammable, hazardous or toxic substances.

8. Horseplay or practical jokes which could cause accident.

9. Making false statements or in any way deliberately interfering with evidence following an accident or dangerous

occurrence.

10. Misuse of any item of equipment, utensil, fitting/fixture, vehicle or electrical equipment.

12. Fire Evacuation

GD04 Health and Safety Statement

This section outlines the arrangements and responsibilities for evacuation in the event of fire.

FIRE ARRANGEMENTS

All employees receive instruction and training in the procedures to be followed in the event of a fire

As part of the fire arrangements, a person has been nominated who is responsible for Fire Safety planning/fire

precautions, Evacuation Drills, fire appliance checks, Fire Alarm tests and record keeping

Fire Evacuation Drills will be arranged by the nominated person twice per year.

FIRE PROCEDURES

Upon discovering, hearing the fire alarm or being notified of a fire,

THE SENIOR PERSON PRESENT WILL

1. Telephone the Emergency Services by dialling 999

2. When the Operator answers, ask for the FIRE SERVICE and give the telephone number:

0800 6128891

3. When connected to the Fire Service, state slowly and distinctly:

“This is Definitive Damp Solutions Ltd, we have a fire”

Do not replace the receiver until this information has been correctly acknowledged.

4. Evacuate the building by the nearest available exit and proceed to the assembly point.

5. Initiate a roll call for employees and visitors.

6. Liaise with the Senior Fire Office, giving information concerning:

a) location of fire

b) missing employees/visitors

c) location of dangerous chemicals/substances

d) location of services isolating points

7. Liaise with the Senior Fire Office before re-entering the building.

8. Ensure that all discharged fire extinguishers are replaced.

FIRE NOTICE

All employees should leave the building by the nearest available exit and assemble outside the front of the building

A roll callwill be held, to ensure all persons are accounted for, an no one is left in the building. Do not delay leaving the

 

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building by collecting personal belongings.

VISITORS

Please assemble at the location identified above where a roll call of visitors will be held – it is important that you do not leave

the area before notifying the Senior Person present. Do not delay leaving the building by collecting personal belongings.

SENIOR PERSON PRESENT

a) Ensure that the FIRE SERVICE has been summoned

b) Initiate a roll call for employees and visitors

c) Inform the fire service of the suspected or actual location of the fire, any missing persons, any dangerous substances

present and service isolation points, e.g. gas mains/valves, electricity etc.

d) Do not re-enter the building until told that is safe to do so by the Senior Fire Officer.

e) Ensure that all discharged fire extinguishers are replaced.

f) Keep a record of the incident.

13. Accident and Injury Reporting Procedure and Records

All injuries no matter how minor should be treated and a record made in the Accident Book.

1. The injured person reports for First Aid Treatment.

2. The First Aider enters the details of the injury and treatment in the Accident Book and enters a serial Report Number on the

Accident Report and stub. The Report is then removed from the Accident book and passed to the responsible person noted

on the front of the book.

3. The responsible person will decide what actions are necessary (if any), carrying out an investigation and recording details

on the form if appropriate.

4. The responsible person will notify the Health and Safety Authority immediately if the injury results in absence from work of

more than 7 days. The report for incidents within Great Britain should be submitted to the HSE through an online report form

at http://www.hse.gov.uk/riddor/report.htm

For incidents that have occurred in Northern Ireland reports should be submitted at http://www.hseni.gov.uk/contactus/

report-an-incident.htm

5. The responsible person will notify the Health and Safety Executive immediately by telephone if a fatality or major injury occurs.

In Great Britain the Incident Contact Centre can be contacted on 0845 300 99 23 (Monday to Friday 8:30am to 5:00pm)

For a major incident, where immediate action is required the duty officer should be contacted on 0151 922 9235.

GD04 Health and Safety Statement

 

In Northern Ireland the Incident Contact Centre can be contacted on 0800 030 0121.

A major incident should be reported immediately to the Belfast HQ of the HSENI on 028 9024 3249.

14. First Aid Arrangements

A trained First-Aider or appointed person, first Aid equipment and records are provided.

Displayed throughout the premises are notices, which details the following:

LOCATION OF FIRST AID KIT

In the Office

LOCATION OF RECORD OF ACCIDENT/TREATMENT RECORD BOOKS

In the Office

15. Emergency Procedure

1. In the event of requiring the Emergency Services dial 999.

2. When the Exchange Operator answers, ask for the appropriate service.

3. When connected to the required service, state slowly and distinctly

” This is Definitive Damp Solutions Ltd”

Give the telephone number:  0800 6128891

State the need, e.g.

“We require Police assistance” “An Ambulance is required”

4. Give details of the incident.

5. Do not replace the receiver until this information has been correctly acknowledged.

16. Dangerous Occurrence Reporting Procedure

The responsible person will notify Health and Safety Executive immediately if a specified dangerous occurrence takes place,

which is not reportable by consequent death or injury.

Great Britain

The specified dangerous occurrences are listed on the HSE website http://www.hse.gov.uk/riddor/what-must-ireport.htm#dangerous

 

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For fatal and major injuries only, the report can be made by telephoning the Incident Contact Centre. Call 0845 300 99 23

(Monday to Friday 8:30am to 5:00pm).

For a major incident, where immediate action is required the duty officer should be contacted on 0151 922 9235.

Northern Ireland

The specified dangerous occurences are listed on the HSENI website http://www.hseni.gov.uk/riddor_booklet.pdf

For fatal and major injuries only, the report can be made by contacting the HSENI on 0800 0320 121 or completing the online

form at http://www.hseni.gov.uk/contact-us/report-an-incident.htm

For a major incident, where immediate action is required Belfast HQ of HSENI should be contacted on 028 9024 3249.

17. Arrangements for Carrying out Risk Assessment

The Health and Safety at Work Act, 1974 and the Management of Health and Safety at Work Regulations 1999 require that a

formal Risk Assessment is carried out to determine the risks associated with our working operations. The assessment needs to

identify risks both to employees and to any other person who may be affected.

We will carry out a formal risk assessment and record the following:

1. Any significant sources of harm (hazards) to Health and Safety identified during the assessment.

2. Any existing control measures currently in place and their level of effectiveness in controlling those risks (with reference

and access to work manuals or other documentation if appropriate)

3. The persons who may be affected by the risks identified, in particular any personnel who may be especially at risk.

4. The decisions taken as a result of the assessment.

A competent person will carry out the risk assessment.

When a hazard is identified and the risk assessed, the necessary arrangements will be decided and put into effect to protect

safety and health, including removal of the hazard, control measures, safeguards or the provision of protective equipment.

 

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